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Sherburne County COVID-19 Community Resource Grant Application - Round II

Steps

  1. 1. Information
  2. 2. Minimum Requirements
  3. 3. Applicant Information
  4. 4. Organization Information
  5. 5. Financial Information
  6. 6. COVID-19 Impact
  7. 7. Supporting Documents & Grant Report
  8. 8. Data Privacy & Applicant Acknowledgements
  • Information

    1. Please use the following browsers; Google Chrome, FireFox, Safari, or Edge to complete the Application.

      Note: Internet Explorer (IE) is not supported for filling out the application.

      Please complete the application and submit it in one sitting. You will not be able to save your progress.

    2. COVID-19 Community Resource Grant Guidelines

      Sherburne County recognizes the important role certain community support organizations play in providing needed services for Sherburne County residents, particularly in times of economic distress. Community support organizations that help housing services, food, childcare programs, employment opportunities or residents obtain or maintain access to, social or health services mitigate the demand on County social service and public health programs.


      The County further recognizes that community support organizations have been impacted by the current economic environment caused by the COVID-19 public health crisis in much the same way as business have been impacted. The County has, therefore, established a program to provide support for community organizations to assist those organizations in meeting the needs of Sherburne County residents affected by the COVID-19 public health crisis.


      The Sherburne County Community Resource Grant Program will be administered through the County Administrator’s office. Organization representatives who have questions or need assistance in completing applications should contact:

        Sherburne County Administration
        Attn: Dan Weber, Assistant County Administrator
        13880 Business Center
        Elk River, MN 55330
        dan.weber@co.sherburne.mn.us
        763-765-3007

      Organizations are also strongly encouraged to apply for all other available COVID-19 related funding programs offered by the U.S. federal government, the State of Minnesota and other granting/loaning agencies. Organizations applying for and receiving funds through the Initiative Foundation programs are still eligible to receive a grant from the County but may not use County grant funds for eligible expenses covered by other Local, State or Federal funds or programs.

    3. Eligible Organizations

      Organizations must meet the following criteria as of March 1, 2020 to be eligible for grant funds:

      1. Have a physical location or operating presence in Sherburne County under which the Organization provides services to help Sherburne County residents obtain or maintain housing, food, childcare, general access to social or health services, and/or similar community support resources.
      2. Be one of the following entities:
        • A statutorily-created Minnesota public entity receiving a direct CARES Act allocation but seeking additional CARES Act funds in direct collaboration and coordination with Sherburne County for programs, activities or expenditures deemed by Sherburne County as necessary and prudent in advance of the objectives stated in criteria 1.
        • A statutorily-created Minnesota public entity not receiving a direct CARES Act allocation providing programs, activities or expenditures deemed by Sherburne County as necessary and prudent in advance of the objectives stated in criteria 1 and able to demonstrate that the Organization has been directly and adversely affected by the COVID-19 pandemic with respect to:
          1. at least a 10% impact in comparable profits/losses related to fixed/capital costs, operating costs, personnel expenses or revenue loss not compensated through commensurate reductions in operations or expenditures; or
          2. at least a 10% increase in eligible programming and/or service demand/expenses related to fixed/capital costs, operating costs, personnel expenses, or other service/program costs not addressed or covered through a commensurate increase in revenues.
        • An IRS 501(c)(3) Charitable or Nonprofit Organization registered with the Minnesota Secretary of State as an active Minnesota Non-Profit Corporation providing programs, activities or expenditures deemed by Sherburne County as necessary and prudent in advance of the objectives stated in criteria 1 and able to demonstrate that the Organization has been directly and adversely affected by the COVID-19 pandemic with respect to:
          1. at least a 10% impact in comparable profits/losses related to fixed/capital costs, operating costs, personnel expenses or revenue loss not compensated through commensurate reductions in operations or expenditures; or
          2. at least a 10% increase in eligible programming and/or service demand/expenses related to fixed/capital costs, operating costs, personnel expenses, or other service/program costs not addressed or covered through a commensurate increase in revenues.
        • Any IRS 501(c) Charitable or Non-Profit Organization registered with the Minnesota Secretary of State as an active Minnesota Non-Profit Corporation seeking CARES Act funds in direct collaboration and coordination with Sherburne County for programs, activities or expenditures deemed by Sherburne County as necessary and prudent in advance of the objectives stated in criteria 1.
      3. Have employees, contractors or volunteers actively engaged in provision of programs and/or services in Sherburne County or to Sherburne County residents.
      4. Be current on all taxes, bills, or charges due to the County prior to February 1, 2020.

    4. Ineligible Organizations

      include the following (this is a non-exclusive list):

      • For-profit organizations.
      • Private foundations or political organizations.
      • IRS Tax Code 501 organizations other than 501(c).
      • 501(c) churches, religious, political, social, business, charitable or fraternal organizations that do not provide community resources to the public as a whole or who do not/will not provide such identified services in direct collaboration and coordination with Sherburne County for programs, activities or expenditures deemed by Sherburne County as necessary and prudent in advance of the objectives stated in criteria 1.

    5. Amount of Grant and Use of Grant Funds

      Eligible Organizations may receive a one-time grant of up to $75,000 based on demonstrated need and for use on eligible expenses for the time-period of January through June 2020. An additional grant of up to $75,000 may be requested for anticipated eligible expenses for the time-period of July through November 2020, subject to demonstration of need and additional subsequent verification.


      Funds may be used for rent or mortgage payments, payroll for current employees, working capital and operational costs for the community resource(s) provided by the Organization.


      Funds may not be used for purchasing machinery or vehicles, moving expenses, land acquisition, or the payment of property taxes.


      The County will determine in its discretion the appropriate amount of a grant and the eligible costs and expenses for each eligible community resource Organization. The County may consider grant requests above $75,000, based solely on its own discretion/determination and upon demonstration of extraordinary circumstances and need.

    6. Application Process

      • Round II Applications will be accepted beginning September 9th through October 31st, 2020.
      • Round II Applicants must submit an application form via the web available here: https://www.co.sherburne.mn.us.
      • Round II applicants should include the following information:
        • Basic details about the Organization, including eligibility criteria, number of employees or volunteers, types of community resources provided and clients served, and economic or community impact of the Organization’s operation;
        • Information on current operations including whether the Organization is currently closed or is providing reduced services;
        • Narrative descriptions and estimated calculations of the negative impacts on the Organization due to COVID-19. Negative impacts may be one or more of the following:
          • The applicant was restricted from operating above 50% by Executive Orders issued by the State of Minnesota in March 2020;
          • The applicant can demonstrate at least a 10% decline in revenue between the comparative periods of January 1, 2019 through June 30, 2019 and January 1, 2020 through June 30, 2020;
          • The applicant can demonstrate at least a 10% decline in revenue between the comparative periods of April 1, 2019 through June 30, 2019 and April 1, 2020 through June 30, 2020
          • The applicant can demonstrate at least a net 10% increase in program or service demand and/or expenditures due to COVID-19 above any increase in revenues during the same 2019 to 2020 period (Jan-Jun or Apr-Jun).
        • Description of the community or social impacts of the Organization not being able to provide current or additional services;
        • If applicable, description of the direct collaboration and coordination undertaken or to be undertaken with Sherburne County for programs, activities or expenditures deemed by Sherburne County as necessary and prudent in advance of the objectives stated in criteria 1; and
        • Information on the intended use of the grant funds.
      • Round II Applicants will be notified within approximately two weeks if the application is approved.
      • Applicants must submit the following:
        • 2019 Federal 990 Tax Return or similar documentation, or substitute 2018 documentation if 2019 documentation is not yet completed.
        • Demonstration of current federal/state public entity or Non-Profit status/licensure.
        • Evidence of the impact of COVID 19 on the Organization’s ability to provide community resources or a demonstrated need for funding to provide additional and necessary community resources in response to COVID-19.
        • Any additional documentation or information deemed necessary by County Administration to determine eligibility, generate grant documents, disburse grant proceeds, or meet program reporting requirements.
      • The failure to submit required documentation will result in forfeiture of grant award.

    7. Reporting

      Organizations receiving grant funds must sign an agreement form acknowledging that the Organization will use the grant funds only for eligible costs and expenses not already covered by other Federal, State, Local or other available funds/programs and agreeing to provide a report to the County on the use of the grant funds. The County may require Organizations to provide proof that grant funds were used only for eligible costs and expenses.