Civil Division Requirements

Letter of Instruction

You must submit a letter of instruction to the Sherburne County Sheriff’s Office Civil Division. The letter should be specific as to what you want the Sheriff’s Office to do and should include the date of sale. Please indicate if you want the Sheriff’s Office to accomplish service of the notice of sale on the owner(s) of the property. A $80 advance payment is required for each service. Provide the name and address of the individual(s) you want served and additional copies of the notice of sale for each service.

Important Inclusions

Include your name, business name, address, and phone number in the letter and attach the following:

  • A copy of the notice of sale
  • Proof of ownership (DMV Printout)
  • Proof of mailing notice to secured creditors at least 45 days prior to the sale date if the property has secured creditors
  • Proof (affidavit) of service of notice of sale upon the owner of the property if located in Sherburne County. If the owner is living in the county where the vehicle is stored and sold, they must be personally served the notice of sale. An affidavit is a notarized statement from a person not less than 18 years of age and not a party to the action or a certificate of service by the sheriff that the notice of sale was personally served. Or, if the owner does not live in Sherburne County, an affidavit of mailing. Examples of an affidavit of mailing are: a signed certified letter receipt, a returned envelope from the post office, a statement from the person that mailed the notice or an affidavit from the possessor that the owners address cannot be found.
  • Copy of the notice of sale as published in the newspaper with dates listed or an affidavit from the publisher stated that the notice was published and on what dates.


Deliver in person or mail to the addresses provided on this page.


Every attempt has been made to ensure that the information contained on this website is valid at the time of publication. Sherburne County reserves the right to make additions, changes, or corrections at any time and without notice. Additionally, Sherburne County disclaims any and all liability for damages incurred directly or indirectly as a result of errors, omissions or discrepancies and is not responsible for misuse or misinterpretation. Data is updated periodically.