Copy Costs / Associated Fees

Sherburne County charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). You must pay for the copies before we will give them to you.

  • For 100 or Fewer Paper Copies - $0.25 Cents* per Page
    *Copies made by the Recorder's Office are $0.50 per page
    100 or fewer pages of black and white, letter or legal size paper copies cost $0.25 for a one-sided copy, or $0.50 for a two-sided copy.
  • Most Other Types of Copies - Actual Cost
    The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email).

    In determining the actual cost of making paper or electronic copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies.

    The cost of employee time to search for data, retrieve data, and make copies is based on staff time to comply with the request. Generally, the cost for employee time will be based on the wages / salary (which may include benefits) of the lowest paid department employee who may complete the task. If, because of the subject matter of your request, we find it necessary for a higher paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary / wage.
  • Copy Charges for Data with Commercial Value
    We calculate copy charges on a case-by-case basis for providing copies of data that have commercial value.